Privacy Policy

The information provided in this Privacy Policy is for general informational purposes only and does not constitute legal advice. While Moments Chapters strives to ensure that this policy reflects applicable privacy practices, we make no representations or warranties regarding its completeness or compliance with all applicable laws and regulations.

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By using this website, you acknowledge that it is your responsibility to seek independent legal counsel to ensure compliance with any applicable laws, including but not limited to state, federal, and international privacy regulations.

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PRIVACY POLICY

Effective Date: 

January 1,2026

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Moments Chapters (“Company,” “we,” “us,” or “our”) operates the website www.momentschapters.com⁠(the “Website”) and hosts events, conferences, and related services. This Privacy Policy describes how we collect, use, disclose, and safeguard your information when you visit our Website, purchase tickets, participate in events, or engage with our services.

By accessing or using our Website or attending our events, you agree to the terms of this Privacy Policy.

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INFORMATION WE COLLECT

We may collect information about you in a variety of ways, including:

a. Personal Data

Personally identifiable information, such as your name, email address, phone number, billing information, and other details you voluntarily provide when you:

• Purchase event tickets

• Register for conferences or experiences

• Apply as a vendor or partner

• Subscribe to communications

• Complete forms or contact us

b. Event & Vendor Information

Additional information may be collected for event participation, including:

• Business name and services (for vendors)

• Social media handles and promotional materials

• Emergency contact information (if applicable)

• Preferences related to event participation

c. Derivative Data

Information automatically collected when you access the Website, such as your IP address, browser type, device information, and browsing activity.

d. Financial Data

Payment information is processed through third-party payment processors. We do not store full payment card details on our servers.

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USE OF YOUR INFORMATION

We may use the information we collect for the following purposes:

To process ticket purchases and event registrations

To manage vendor applications and participation

To communicate important event details, updates, and changes

To send promotional and marketing communications

To improve our Website, services, and event experiences

To enforce our terms, policies, and agreements

To comply with legal obligations

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EVENT PARTICIPATION, MEDIA, AND LIABILITY

By registering for and/or attending a Moments Chapters event, you acknowledge and agree:

a. Media Release

You may be photographed, recorded, or filmed during events. Moments Chapters reserves the right to use such media for promotional, marketing, and commercial purposes without compensation.

b. Assumption of Risk

Participation in events is voluntary. You assume all risks associated with attendance, including but not limited to personal injury, property damage, or loss.

c. Liability Waiver

To the fullest extent permitted by law, Moments Chapters, its owners, staff, partners, and affiliates shall not be held liable for any damages, injuries, or losses arising from your participation in any event.

d. Vendor Responsibility

Vendors are independently responsible for their products, services, conduct, and compliance with applicable laws. Moments Chapters is not liable for vendor interactions, transactions, or disputes.

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DISCLOSURE OF YOUR INFORMATION

We may share your information in the following circumstances:

a. Service Providers

With trusted third-party vendors that assist with payment processing, email communications, marketing, and event management.

b. Event Partners & Vendors

Limited information may be shared with event partners or vendors as necessary to facilitate event operations.

c. Legal Requirements

When required to comply with legal obligations or protect our rights.

We do not sell your personal information.

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DATA SECURITY

We implement reasonable administrative, technical, and physical safeguards designed to protect your personal information. However, no method of transmission over the Internet is completely secure, and we cannot guarantee absolute security.

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YOUR PRIVACY RIGHTS

You may have the right to:

• Request access to your personal data

• Request corrections or updates

• Request deletion of your data

• Opt out of marketing communications

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To exercise your rights, please contact us using the information below.

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DATA RETENTION

We retain personal information only as long as necessary to fulfill the purposes outlined in this Privacy Policy, including event coordination, legal compliance, and business operations.

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CHILDREN’S PRIVACY

Our Website and events are not intended for individuals under the age of 13. We do not knowingly collect personal information from children.

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THIRD-PARTY WEBSITES

Our Website may contain links to third-party websites. We are not responsible for the privacy practices or content of those websites.

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CALIFORNIA PRIVACY RIGHTS (CCPA/CPRA)

If you are a California resident, you have the right to:

• Request disclosure of the personal information we collect and use

• Request deletion of your personal information

• Request correction of inaccurate information

• Opt out of the sale or sharing of personal information (we do not sell personal data)

• Not be discriminated against for exercising your rights

• To exercise your rights, please contact us. We may verify your identity before processing your request.

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CHANGES TO THIS PRIVACY POLICY

We reserve the right to update this Privacy Policy at any time. Updates will be posted on this page with a revised Effective Date.

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CONTACT US

Moments Chapters

Email: Creatingmoments1014@gmail.com

Website: www.momentschapters.com⁠